Intelligent AP Automation

They might source parts from suppliers in Japan, raw materials from Africa, and electronics from Europe. Each supplier might have its own invoicing format, currency, and payment terms. Manually processing such diverse invoices can be a nightmare, leading to errors and inefficiencies. The route to automating invoices based on purchase orders is called purchase order matching (or PO-matching or 2-way unearned revenue matching). In simplified terms, it means comparing POs and incoming invoices and adding the correct posting and workflow information on the invoice automatically.

• We’ll explore the challenges she faced, including the need for a user-friendly, powerful, customizable solution that supports cloud and on-premises deployment, and offers line-level PO matching.
• The team could track invoices in real-time, ensuring no invoice was ever lost or forgotten.
• When she’s not writing, Barbara likes to research public companies and play Pickleball, Texas Hold ‘em poker, bridge, and Mah Jongg.
• There is a lot of evidence showing AP automation is a financial investment worth making for an industry mired with complex challenges.
• When evaluating AP software for your enterprise, several critical features determine long-term success.
• Manufacturing companies chose Stampli AP Automation to automate data capture, entry and approvals to take control over their supplier payment processes.

The 9 best accounts payable software solutions in 2025

The high volume of invoices generated across various production lines and locations can make AP processes cumbersome and prone to errors. Learn common causes, prevention strategies, and how automation helps protect your company’s financial health. If your business needs to automate both accounts payable and accounts receivable, Bill.com is able to accomplish the task. The software functions as a mobile app (Android or Interior Design Bookkeeping Apple) and on a browser-based system. Invoice capture, workflow and dispute handling are critical in manufacturing AP.

What are AP automation software providers?

Fast-track your monthly statement reconciliations with line matching capabilities. Effortlessly filter data, create charts, and schedule reports to keep your team updated. $22 trillion B2B US payments market is facing disruptive change due to the overwhelming increase of remote work. Microsoft Dynamics 365 ERP is a SAP ERP alternative that automates accounts payable to a limited extent. AP Automation is an essential consideration for any organization looking to optimize its financial operations.

Company Overview

After a thorough evaluation, Emily was convinced that A/P One was the right solution for her company. She sought feedback from other users and compared it against other available solutions. Emily was particularly impressed with A/P One’s user-friendly interface and its ability to integrate seamlessly with their existing ERP system. Her journey was more than just a quest for efficiency; it was a step towards transforming the AP department into a strategic asset for the company. Store documents in Rillion and make them searchable to the right people at the right time. One area that has seen significant advancements is Accounts Payable (AP), with Artificial Intelligence (AI) leading the charge.

• AP automation solutions that utilize (AI) and machine learning to assist with data entry not only make tasks easier, they reduce human error.
• Brex transforms invoice processing through advanced AI technology that automatically captures the data you need and automates approvals.
• QuickBooks Desktop is an on-premise accounting solution that services up to 40 users.
• But at the same time, Finance leaders are being asked to think more strategically and align their teams around the company’s overall business objectives.
• They might source parts from suppliers in Japan, raw materials from Africa, and electronics from Europe.
• Manufacturers looking for help in addressing challenges would do well to consider a cloud-based accounts payable (AP) automation solution.

By catching compliance breaches before they lead to audits or penalties, AP automation provides a robust and scalable structural safeguard in the manufacturing sector. When accounts payable (AP) tasks remain manual, AP automation for manufacturing companies enforcing every policy can be incredibly challenging. A/P One automates the capture, validation, and approval of these invoices, reducing manual errors and speeding up the payment process. This ensures that suppliers are paid on time, preventing disruptions in the supply chain.

Seamless Integrations, Infinite Possibilities

Tracking payment statuses and monitoring spending becomes challenging with paper-based processes. Brex changes this by providing real-time visibility into your payables along with detailed spending insights. You’ll know exactly where every payment stands — improving your cash flow management processes — while custom approval workflows ensure proper oversight without creating bottlenecks.

Approval hierarchies & spending limits

• In fact, the median number of invoices processed by these companies can reach over 5,000 per month.
• Our solution allows manufacturing companies to work more efficiently, without having to worry so much about keeping track of invoices or matching POs.
• By streamlining invoice processing, providing real-time visibility, and enabling fast, accurate payments, onPhase keeps production lines moving even when the unexpected happens.
• Brex provides the flexibility to handle increasing invoice volumes without adding complexity.
• Managing accounts payable (AP) processes efficiently is crucial for maintaining smooth operations and ensuring timely payments to suppliers.

Many standalone AP automation solutions, such as Stampli, integrate with ERPs to provide additional flexibility and functionality, however, this can require substantial rework to your ERP. Stampli is unique because it offers pre-built integrations with over 70 ERPs with no need for rework or IT changes. We’ve been working with manufacturing companies since2010 to optimize workflows, simplify payments, and establishvisibility over processes. Automating with CloudX offersvisibility into invoice process, efficiency created from taskautomation, and control over your workflows and processes. Selecting the right accounts payable automation software depends entirely on your small business needs and understanding which features matter the most for achieving your goals.